Commercial Invoices

Commercial invoices are used when exporting goods internationally. They are a legal document between the supplier and the customer that clearly describes the sold goods, and the value of the shipment. Commercial invoices are used by customs officials to determine customs duties. 

Commercial invoices are an optional feature in Orderspace that can be enabled from  Settings > General on the admin site.

Printing Commercial Invoices

Commercial invoices are separate to your regular sales invoices and are generated based on the items being dispatched. The items on your Commercial Invoice will match those on the Delivery Note.

They are accessed during the Dispatch process from the Delivery Notes page using the link in the top right. They will only be generated for orders that require customs clearance based on the country you have set in your company address. Like the Delivery Notes, the Commercial Invoices page is designed to be printed and provides a convenient way to print all the Commercial Invoices at once for the orders being dispatched.

After a dispatch has been confirmed, individual commercial invoices can be viewed from the corresponding Delivery Note. To access this, go to the order on the admin site and select the Delivery Note, then Commercial Invoice in the top right.

Tariff Code, Country of Origin and Composition

With Commercial Invoices enabled, each product has three new fields; Tariff Code, Country of Origin and Composition. These can be set from the Details tab when editing each product in the admin, or in bulk using the product import.

Defaults for Tariff Code, Country of Origin and Composition can be set from Settings > General on the admin site and will be used if the product specific fields are left blank.

EORI Numbers

Add your own EORI Number from Settings > General on the admin site and it will be shown on the Commercial Invoices.

With commercial invoices enabled, an EORI Number field is added to each of your customers, and if filled in it will be shown on any commercial invoices generated for them.